Executing a mail campaign made EASY!
In general, please allow 7-8 business days for production, and 3-5 business days for postal distribution.
What quantity, size, and type of mail are you sending out?
Finishings should be specified where possible, which commonly include: gloss, matte, or uncoated (offset).
Provide the specs to your designer.
Need a designer? We’ve got you covered – reach out for a design quote!
Here is a checklist for producing print-ready files, and a guide for postal formatting:
CHECKLIST www.troimail.com/resources/print-ready-checklist
GUIDE www.troimail.com/resources/canada-post-addressed-mail-template
Provide artwork as a high-resolution PDF(s) with bleed and crop marks where applicable. Confirm the order quantity and the preferred option if multiple options were quoted.
E-proofs are provided within 24 hours of receiving print-ready artwork. Physical proofs on Epson printer paper can be provided for a fee, allowing you to review the layout and resolution.
Physical proofs on actual order stocks are not possible due to the nature of commercial printing, but past samples of similar projects can be provided.
See note in Step 5 regarding setups for personalization and variables.
This can be done at any stage. Please ensure the fields are consistently formatted. i.e. separate columns for: name, street address, city, province, postal code.
(An example of a formatted Excel sheet is below)
If there is additional variable data for your project, or if any pieces are to be further personalized, you will receive a secondary merged proof for setup approval.
Personalized letters have a second approval process that involves formatting letter copy and adding the variable copy from the provided Excel file. Live samples are then generated for a final approval to ensure all variables and formatting are correct.
| Title | Name1 | Name2 | Company Name | Address1 | Address2 | City | Prov | Post Code | Country | ID # | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Ms | Jane | Smith | ABC Company | 123 Any Street | Unit A | Guelph | ON | A1A 1A1 | Canada | 10829 | |||||||||||
| Mr | Kirk | Barton | Troi Mailing Services | 45 Midwest Rd | Unit 16 | Toronto | ON | M1P 4Y9 | Canada | 3491 |
The above is a sample of a consistently formatted dataset – your data may have fewer or more fields.
Payment options are:
Payment is required before the job is inducted to Canada Post or USPS.
Once funds are received, your mail will be inducted to Canada Post or USPS for distribution. Please feel free to use our easy ROI calculator for measurement and analysis:
CALCULATOR www.troimail.com/resources/measure-your-success
| Up to 5 Business Days (after proof approval) | |||
| Mail Prep | Up to 4 Business Days (after list received) |
*Custom or non-standard finishings (like die-cutting, metallic inks, specialty folds, etc.) often add a few days to production. Custom envelopes and embossing may add a week.
Need your project turned over quicker? Let us know!
We are flexible and always here to help.
| Local | Up to 3 Business Days | ||
| Regional | Up to 4 Business Days | ||
| National | Up to 5 Business Days |
*Non-machineable mail, Neighbourhood Mail (unaddressed), USA/International mail, and mail to remote areas may double these timeframes.
Posted by Seamus Barton on 7 May 2024
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